Cayuse SP, 424, and IRB

Cayuse SP is used for all proposals and includes electronic routing.

Cayuse 424 is used for submitting grants directly to grants.gov.
Cayuse IRB is used for all requests for IRB consideration.
The Cayuse main webpage (if you aren't logged into MyMemphis, this will take you there first, then on to Cayuse):   https://memphis.cayuse424.com
Click here for training videos! Cayuse SP
Click here for training videos! Cayuse IRB

 The Division of Research and Sponsored Programs began a process in 2014 to support the growth of sponsored programs, improve the efficiency and transparency of research administration, and automate outdated systems.  In order to achieve these goals, the Division of Research and Sponsored Programs is collaborating with IT in leading a team to  implement an electronic research administration (eRA) software installation.

Throughout spring and fall 2016, staff and faculty tested a new eRA system, Evisions Research Suite (commonly called Cayuse), that will track, route and manage all of the steps of a sponsored project lifecycle, from pre-award to post-award.  In addition, we have purchased Cayuse IRB, which manages initial IRB submissions, modifications, reportable events, and continuing reviews all in one place.

This webpage will serve as place to get updates on the implementation, then serve as the launching pad for the software once it is fully implemented.

If you have any questions about Cayuse implementation at the University of Memphis, please email us at  CayuseSupport@memphis.edu.

 

Cayuse Implementation Timeline

3/7/2014

UM Committee convenes to assess needs, issue RFP, select vendor

2/2/2015        

RFP issued

5/7/2015

Committee selects Cayuse SP/424/IRB

9/24/2015

Cayuse Implementation Team has first meeting

9/15/2015-3/31/2016

Cayuse Software Implementation Phase I (Installation and Testing)

3/31/2016-5/1/2016

Cayuse Software Implementation Phase II (Pilot)

5/1/2016-12/31/2016

Cayuse Software Implementation Phase III (Rollout and Training)

5/2016 & 8/2016

Extensive Cayuse training offered in campus computer labs

12/31/2016

Cayuse Software Implementation Phase IV (Final Transition to Cayuse SP/424)

 

Other forms (i.e. Unlike Circumstances, Budget Templates) will be added as attachments to the proposal record in Cayuse SP.

All eligible grants will be submitted/documented via Cayuse 424 or Fastlane after 12/22/2016.

Note:  The final transition to Cayuse IRB was September 1, 2016. 

cayuse IRB training and information

Click here to find Cayuse IRB training, implementation timeline, tutorials, and access information.

Cayuse SP/424 Training

There are videos for chairpersons, deans, center directors, and all those who currently sign the old Proposal Summary Form for routing:

  • For a short introductory video, click here (about 3.5 minutes).
  • For a video on Approving Proposal Records electronically, click here (about 14 minutes).

General Cayuse videos:

Title

Description

Length

Date

Logging into Cayuse

Demonstration of logging into the test and production environment of Cayuse and a brief overview of the three Cayuse Modules:  SP, 424, and IRB.

7:26

12/12/2016

Overview of Cayuse SP

Demonstration of the Welcome to Cayuse SP screen and the Proposal and Award Dashboards and the Certifications and Approvals Inbox.

 3:27

 12/12/2016

 

Proposal Record videos:

Title

Description

Length

Date

General Information

How to create a proposal record in Cayuse SP and completing the General Information page.

 14:04

 12/12/2016

Investigators/Research Team

How to complete the Investigators/Research Team page of the Proposal Record.

 8:12

 12/12/2016

Budget

How to complete the Budget page of the Proposal Record.

 8:58

 12/12/2016

Conflict of Interest

How to complete the Conflict of Interest page of the Proposal Record.

 Coming
Soon 

 12/12/2016

Regulated Activities

How to complete the Regulated Activities page of the Proposal Record.

 3:53

 12/12/2016

Subrecipients

How to complete the Subrecipient page of the Proposal Record.

 3:13

 12/12/2016

Export Control

How to complete the Export Control page of the Proposal Record.

 2:52

 12/12/2016

Intellectual Property

How to complete the Intellectual Property page of the Proposal Record.

 2:03

 12/12/2016

Strategic Partnerships

How to complete the Strategic Partnership page of the Proposal Record.

 1:43

 12/12/2016

Proposal Abstract

How to complete the Proposal Abstract page of the Proposal Record.

 4:29

 12/12/2016

Proposal Attachments

How to complete the Proposal Attachments page of the Proposal Record.

4:15

12/12/2016

Authorize Units

How to complete the Authorize Units page of the Proposal Record.

 5:17

 12/12/2016

Submission Notes

How to complete the Submission Notes page of the Proposal Record.

 2:59

 12/12/2016

 

Additional Videos:

Title

Description

Length

Date

Submitting and Certifying a Proposal Record

How to submit and certify a Proposal Record.

 6:15

12/12/2016 

Submitting and Approving Advance Account Requests

How to submit and approve Advance Account requests in Cayuse SP.

15:36 

4/19/2017 

How to Enhance Your PI Profile in Cayuse 424

How to add information and support documents to your 424 profile.

Coming Soon

Coming Soon 

 

Links

The Cayuse main webpage (if you aren't logged into MyMemphis, this will take you there first, then on to Cayuse):   https://memphis.cayuse424.com

For general information about Cayuse:   http://evisions.com/products/research-administration/

For Cayuse IRB manual from Evisions (Note that this is a general manual and some instructions may not pertain to our particular installation.):  http://webhelp.evisions.com/HelpFiles/IRB/1.0/en/Default.htm#0%20Introduction/What%20is%20Cayuse%20IRB.htm